If you do not know the exact path of the file, click on Browse [B] to look for the file from Windows. When found, Click Open or double click on the file. The above screen will be displayed when Browse [B] is clicked.

Click on Add Instrument To List [B] to add the filepath of the prepared instrument to the list of instrument(s) to be uploaded. 

The above screen will be displayed after the filepath of instrument(s)/form(s) have been added. Unselect the Instrument(s)/form(s) to exclude it to be uploaded to the server. Click on Upload [B] to upload the list of prepared instrument(s)/form(s).

When Upload [B] is clicked, this message will appear to ask for confirmation. Click on OK [B] to proceed with upload or click on Cancel [B] to cancel the upload.

  Error messages you may encounter while using the Upload Instrument function

If you do not know the exact path of the file, click on Browse [B] to look for the file from Windows. When found, Click Open or double click on the file. The above screen will be displayed when Browse [B] is clicked.

Click on Add Supporting Document To List [B] to add the filepath of the supporting document to the list of supporting document(s) to be uploaded. 

The above screen will be displayed after the filepath of supporting document(s) have been added. Unselect the Supporting Document if it is to be excluded and not to be uploaded to the server. Click on Upload [B] to upload the list of supporting document(s). If all the supporting document(s) are unselected, the Upload [B] will be disabled.

When Upload [B] is clicked, this message will appear to ask for confirmation. Click on OK [B] to proceed with upload or click on Cancel [B] to cancel the upload.

  Error messages you may encounter while using the Upload Supporting Document function

The page will refresh to show the search results if any.

To perform "sign/unsign" on the instrument/form, the signer must be listed in the instrument/form's Execution clause or Certificate of Correctness and be granted access to the instrument/form, before they can find the instrument/form for signing/unsigning.

To perform "encrypt/decrypt" on the instrument/form, the signer must either be listed in the instrument/form's Execution clause or Certificate of Correctness Clause, or belong in the same lodgment account as the above-mentioned. Signer listed from another law firm must be granted access by the law firm who prepared the instrument/form, before they can find the instrument/form for signing/unsigning.

These access rules are pre-defined in the system and may vary between each instrument/form.

Law firm members who prepared the instrument/form need not grant access to themselves.

This function allows the lawyer to search for prepared and verified instrument/form(s) for signing/unsigning. Enter the text boxes next to the search criteria selected to specify how the search is to be performed. The search results, if any, will be presented. Select the desired record by clicking on the corresponding radio button and click Sign/Unsign Instrument/Form [B]. This locks the instrument/form and prevents other signers from accessing.

 

NOTE

The signing screen display style varies for different instrument/form. Sample pages for Caveat (Fig: 1s), Authorisation Form (Fig :2s), Production Form (Fig: 3s), Similar Interest Confirmation Form (Fig: 4s) and Mortgage (Fig: 5s) are shown below.

 Fig: 1s - Sample page for Caveat

Fig: 2s - Sample page for Authorisation Form

Fig: 3s - Sample page for Production Form

Fig: 4s - Sample page for Similar Interest Confirmation Form

Fig: 5s - Sample page for Mortgage

• Click Sign [B] to proceed with signing, or
• Click on Unsign [B] to completely abort signing cycle and force everyone to terminate signing process. Email notifications will be sent to signers who have already signed the instrument/form upon successful unsign, or
• Click on Cancel [B] to exit current signing process, which allow users to subsequently return and continue with signing. This releases the instrument/form to other signers to access.

 

NOTE

A typical scenario which requires unsign is when an error in the instrument/form was spotted and needs to be amended. However, Unsign [B] is only available when the instrument/form is in Signing or Signed status. The instrument/form status becomes Draft with Error upon unsigning. Email notifications will be delivered to the signers who have already signed the instrument/form. Note that the version number of the unsigned instrument/form remains unchanged until the document gets amended and saved.

After successful signing the following result screen appears.  

The unsign process helps to Unsign an instrument/form for making amendments.
The instrument/form status will change to "Draft with Error" after successful unsign. The result page 
is as follows. 

  Error messages you may encounter while using the Sign/Unsign Instrument/Form function

To add supporting document to the lodgment set, click on Supporting Document [M] from the top menu, and the following screen will be displayed.

The system will automatically reflect the Title Documents such as CT, SCT, SSCT, Lease, Plan Annexed or any other supporting documents) that have been provided in the instrument in the System Detected Supporting Document(s) [D] listbox.

You may "Select All" and "Add". For multiple selection, hold down key and click the relevant Supporting Document(s) and click on "Add".

This function allows you to add uploaded supporting document(s) to the lodgment set. Select the check boxes next to the search criteria you want to use for searching of uploaded supporting document.

Enter the text boxes next to the search criteria selected. The check box will be automatically selected when the search criteria is entered into the text boxes. For example, if you choose to search by Supporting Document No. [C], you must enter the full Supporting Document No. [T] (e.g. 0000000000667) and the system will be able to search for the supporting document no. that matches the entry. Click on Search [B] to search for supporting document or click on Clear [D] to clear the data entries on the screen.

Select the supporting document no. to be added to the lodgment set by checking the corresponding check box in the search results. Click on Add Selected [B] to add the supporting document to the lodgment set.

Unselect the supporting document(s) to exclude it from being added to the lodgment set, if desired. Click on Lodgment From [M] from the top menu to return to creation of lodgment form.

To associate with Uploaded Supporting Document

This function allows you to associate uploaded supporting document(s) to the selected description. Select the check boxes next to the search criteria you want to use for searching of uploaded supporting document.

Enter the text boxes next to the search criteria selected. The check box will be automatically selected when the search criteria is entered into the text boxes. For example, if you choose to search by Supporting Document No. [C], you must enter the full Supporting Document No. [T] (e.g. 0000000000667) and the system will be able to search for the supporting document no. that matches the entry. Click on Search [B] to search for supporting document or click on Clear [D] to clear the data entries on the screen.

Select the supporting document no. to be associate to the selected description by clicking on the corresponding radio box in the search results. Click on Proceed [B] to associate the supporting document.

Unselect the supporting document(s) to exclude it from being added to the lodgment set, if desired. Click on Lodgment From [M] from the top menu to return to creation of lodgment form.

Back to Menu

  Error messages you may encounter while using the Amend Lodgment Form function

  Error messages you may encounter while using the Submit Lodgment Form function

NOTE

When a lodgment form has been selected to be deleted, this message will appear to ask for confirmation to delete the selected form. Click OK [B] to delete or click Cancel [B] to cancel the deletion.

  Error messages you may encounter while using the Delete Lodgment Form function

  Error messages you may encounter while using the Request to Withdraw Lodgment function

To submit Production/Authorisation/Consent/Similar Interest Form, select a Instrument No [R] from the search results and click on Proceed [B].

Click on Add Form [B] to add another form to the lodgment form. To delete existing form, select the form to be deleted and click on Delete Form [B]. Click on Submit [B] to submit the form.

This is the function for the addition of form. Enter the Form No. [T]. Click Add [B] to add the form to the form list or click Clear [B] to clear all the fields. To return to the previous screen, click Back [B]. Click Add Selected [B] to confirm the addition of all the forms in the list.

To delete existing forms, select the form to be deleted and click Delete Form [B].

This is the payment page if payment is required. Select Lodger Account [D], Payment Mode [D] and enter Firm's Reference [T]. Click on Submit [B] to proceed with payment.

This is the lodgment receipt after the lodgment has been submitted. Click Print [B] to print a copy of this receipt. The system will send either Notification Notices or Rejection Notices to the lodger after the lodgment is processed.

  Error messages you may encounter while using the Lodgment Status function

This function allows you to search for pre-lodgment notice(s). Select the check boxes next to the search criteria you want to use for searching.

Enter the text boxes next to the search criteria selected. The check box will automatically be selected when the search criteria is entered into the text boxes. For example, if you choose to search by Instrument No. [C], you must enter the full Instrument No. [T] (e.g. CV/3A) and the system will be able to search for the pre-lodgment notice(s) that match the word. Click on Search [B] to search for pre-lodgment notice(s) or click on Clear [D] to clear the data entries on the screen.

The system will return the search results for pre-lodgment notice(s) that belongs to the lodger that matches the request.

Select the pre-lodgment notice by checking the corresponding radio button in the search results. Click on View Notice [B] to view the pre-lodgment notice.

The above screen will be displayed after clicking on View Notice [B]. Click on OK [B] to fill in the details for searching of another pre-lodgment notice(s) or click on Print [B] to print a copy of the current page.

Error messages you may encounter while using the Pre-Lodgment Notices function

This function allows you to search for post-lodgment notice(s). By default, Lodgment Date [C] is selected and Lodgment Date [T] is today's date, you may change if necessary. Select the check boxes next to the search criteria you want to use for searching.

Enter the text boxes next to the search criteria selected. The check box will be automatically selected when the search criteria is entered into the text boxes. For example, if you choose to search by Type of Notice [C], you must select the Type of Notice [D] (e.g. Notification Notice) and the system will be able to search for the post-lodgment notice(s) that match the word. Click on Search [B] to search for post-lodgment notice(s) or click on Clear [D] to clear the data entries on the screen.

Select the post-lodgment notice by checking the corresponding radio button in the search results. Click on View Notice [B] to view the post-lodgment notice.

The above screen will be displayed after clicking on View Notice [B]. Click on OK [B] to fill in the details for searching of another post-lodgment notice(s) or click on Print [B] to print a copy of the current page.

Error messages you may encounter while using the Post-Lodgment Notices function

This function allows you to search for instrument/form(s) so as to grant access to designated law firm. Select the search criteria you want to use for searching.

Enter the text boxes next to the search criteria selected. Designated Law Firm [S] is a mandatory field.

If you include  Instrument/Form No. [R] as a search criterion, you must enter the full Instrument/Form No. [T] (e.g. CV/8448L) and the system will be able to search for the instrument/form that matches the entry. 

You may search for the designated law firm by selecting the First alphabet of the law firm/organisation name or
by entering the full or partial name in the Law Firm/Organisation Name [T] and click on Search [B] to find the designated law firm.

Select the designated law firm by clicking on the corresponding radio button in the form.
Click on >> [B] to go to the next page. Click on Done [B] to confirm selection.

If you want to search by both Instrument/Form No. [T] and Designated Law Firm [S], the screen is as shown below:

Click on Search [B] to search for the instrument/form or click on Clear [D] to clear the data entries on the screen.

Only instrument/form(s) which has not been granted access to the designated law firm will be shown. Select the instrument/form(s) by checking the corresponding check box (if not already checked) in the search results.
You may uncheck the instrument/forms(s) if access is not to be granted to the designated law firm.

Click on Add [B] to add the instrument/forms(s) to the List to be granted as shown below:

Uncheck to remove the selection or click on Clear All [B] to re-select the list of instruments to be granted access.

Click on Grant Access [B] to grant access to the designated law firm(s) for the selected list.

The above screen will be displayed after instrument/form(s) has been granted access to the designated law firm.
Click on OK [B] to return to the main screen or click on Print [B] to print a copy of the current page.

  Error messages you may encounter while using the Grant Instrument Access function

This function allows you to search for instrument/form(s) to delete access by law firm. Select the radio button next to the search criteria you want to use for searching. You can search by entering the Instrument/Form No. [R] or by the Designated Law Firm [S].

Enter the text boxes next to the search criteria selected. The radio button will automatically be selected when the search criteria is entered into the text boxes. For example, if you choose to search by Instrument/Form No. [R], you must enter the full Instrument/Form No. [T] (e.g. CV/8448L) and the system will be able to search for the instrument/form that matches the entry. 

You may search for the designated law firm by selecting the First alphabet of the law firm/organisation name or
by entering the full or partial name in the Law Firm/Organisation Name [T] and click on Search [B] to find the designated law firm.

Select the designated law firm by clicking on the corresponding radio button in the form.
Click on >> [B] to go to the next page. Click on Done [B] to confirm selection.

The screen is as shown below:

Click on Search [B] to search for the instrument/form or click on Clear [D] to clear the data entries on the screen.

Select the instrument/form(s) by checking the corresponding check box in the search results. Click on Delete Access [B] to delete access to the instrument/form(s) from the law firm.

The above screen will be displayed after access of instrument/form(s) has been deleted from the law firm. Click on OK [B] to fill in the details for deletion of another instrument/form(s) or click on Print [B] to print a copy of the current page.

  Error messages you may encounter while using the Delete Instrument/Form Access function

This function allows you to search for instrument/form(s) which has been granted to the law firm. Select the radio button next to the search criteria you want to use for searching. You can search by entering the Instrument/Form No. [R] or by the Designated Law Firm [S].

Enter the text boxes next to the search criteria selected. The radio button will automatically be selected when the search criteria is entered into the text boxes. For example, if you choose to search by Instrument/Form No. [R], you must enter the full Instrument/Form No. [T] (e.g. CV/1164L) and the system will be able to search for the instrument/form that has been granted to the law firm. 

You may search for the designated law firm by selecting the First alphabet of the law firm/organisation name or
by entering the full or partial name in the Law Firm/Organisation Name [T] and click on Search [B] to find the designated law firm.

Select the designated law firm by clicking on the corresponding radio button in the form.
Click on >> [B] to go to the next page. Click on Done [B] to confirm selection.

The screen is shown as below:

Click on Search [B] to search for the instrument/form or click on Clear [D] to clear the data entries on the screen.

The above screen shows the details of the instrument/form(s) that has/have been granted access to the selected Law Firm.

  Error messages you may encounter while using the View Instrument/Form Access function

Enter the Instrument/Form No. [T] text boxes and click on Amend [B] to start on the amendments.

The page will refresh to show the search results if any.

To perform "sign/unsign" on the instrument/form, the signer must be listed in the instrument/form's Execution clause or Certificate of Correctness and be granted access to the instrument/form, before they can find the instrument/form for signing/unsigning.

To perform "encrypt/decrypt" on the instrument/form, the signer must either be listed in the instrument/form's Execution clause or Certificate of Correctness Clause, or belong in the same lodger account as the above-mentioned. Signer from another law firm must be granted access by the firm who prepared the instrument/form, before they can find the instrument/form for signing/unsigning.

These access rules are pre-defined in the system and may vary between each instrument/form.

Law firm members who prepared the instrument/form need not grant access to themselves.

This function allows the lawyer to search for submitted instrument/form(s) that SLA has granted access for signing/unsigning. Enter the text boxes next to the search criteria selected to specify how the search is to be performed. The search results, if any, will be presented. Select the desired record by clicking on the corresponding radio button and click Sign/Unsign Instrument/Form [B]. This locks the instrument/form and prevents other signers from accessing.

NOTE

The signing screen section display may vary depending on the type of the instrument/form. Please refer to Fig: 1s - Fig: 5s for the normal signing screens, except now the button name is changed to "Sign and Submit" for Submitted/Objected instrument/form(s). One sample screen of encrypting a submitted form is shown below.

• Click Sign and Submit [B] to proceed with signing, or
• Click Sign and Proceed [B] to proceed with signing and payment, or
• Click on Proceed [B] to proceed with payment, if payment is not invoked previously, or
• Click on Unsign [B] to completely abort signing cycle and force everyone to terminate signing process.
• Click on Cancel [B] to exit current signing process, which allow users to subsequently return and continue with signing. This releases the instrument/form to other signers to access.

 

NOTE

Note that only the signer or any other lawyers in the same lodger account who has prepared the Instrument/Form can amend the Submitted Instrument/Form. The version number of the unsigned Instrument/Form remains unchanged until the document gets amended and saved.

User may click on Proceed [B] to continue signing or click on Verify Signature(s) [B] to view list of existing signatures. User may, on the other hand, choose to Cancel [B] the current signing operation. Note that Cancel [B] here does not release the lock on the instrument/form. Other signers will still not be able to access the instrument/form for signing.

After successful signing the following result screen (Fig :a) or payment screen (if any payment needs to be done during form submission) (Fig: b) appears. 

                                                      (Fig:a)

The "Additional Registration Fee Collection" screen shown below allows the signer to choose the Lodger account and the required Mode of Payment under the chosen Lodger account. If the Payment Mode chosen is IBG (Inter Bank GIRO) the following screen appears after clicking the Submit [B] of Additional Registration Fee Collection page.

Use Print [B] button to send the receipt to your default printer (If printer is connected and configured in the machine you are using). Click Close [B] button to close the page successfully.

The unsign process helps to Unsign an instrument/form for making amendments. The instrument/form status will change to "Draft with Error" after successful unsign. The result page is as follows. 

  Error messages you may encounter while using the Sign/Unsign Submitted Instrument/Form function

Click Search [B] to search or Reset [B] to clear search item input fields.