Functions

Searching for form templates

This function allows you to search for the form template you would like to use. There are three ways to search for a form:

1.	Search by Code
2.	Search by Description
3.	Search by selecting form(s) from the list of Top 12 forms
4.	Search by selecting form(s) from the list of All forms

Search by Code

1.	Enter the Instrument Nature / Form Type code in the Search by Code [T].
2.	Click on Search [B].
3.	The results that meet the criteria will be displayed in a table. The example above shows the result of searching by "CV". You may confirm the form you want by selecting the checkbox and entering the number of forms you would like to create in the Quantity [T] column.
4.	To search more than one Instrument Nature / Form Type code, please repeat the previous steps and the new search results will be appended if you have selected the instrument nature for the previous results. Otherwise, the new results will replace the old results.

Search by Description

1.	Enter the keyword in the text box in Search by Description [T].
2.	Click on Search [B].
3.	The results that meet the criteria will be displayed. The example above shows the result of searching by "Caveat".

Search by selecting forms from the list of Top 12 forms

1.	This is a list of the 12 forms. The forms are displayed in alphabetical order according to Codes. You may confirm the form(s) you require by selecting the check box(es) next to the form.

Search by selecting forms from the list of All forms

1.	All forms will be listed in alphabetical order according to Codes. You may confirm the form(s) you require by selecting the check box(es) next to the form.

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Preparing a new form

This function allows you to prepare a new form for lodgment. You will need to use the Searching for form templates function.

1.	Click on Create New [M] from the top menu if you are not already on the main menu.
2.	Use the Searching for form templates function to search for the form you would like to prepare. The example above shows the result of searching by "Caveat". Choose one or more form(s) by selecting the check boxes.
3.	Click on Create New Form(s) [B].

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Preparing a new form by copying from an existing instrument/form

This function allows you to prepare a new form for lodgment by copying from an existing instrument/form. You will need to use the Searching for form templates function.

1.	Click on Create New [M] from the top menu if you are not already on the main menu.
2.	Use the Searching for form templates function to search for the form you would like to prepare. The example above shows the result of searching by "Caveat". Choose one form by selecting the check boxes.
3.	If you wish to copy information from an existing instrument/form, select the checkbox next to Relevant data for selected form is to be copied from another file as shown above.
4.	Click on Create New Form(s) [B].
5.	Refer to Copying data from a previously prepared form function to select the file to copy information from an existing instrument/form.

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Navigating through the form sections

The forms are broken up into logical sections. The section where you are working on is displayed in black, and without an underscore at the bottom of the number.

As you place your mouse over the section numbers, the tool tip will display the name of the section. The example above shows the tool tip for Section 1. To navigate to a particular section, click on the respective section number. To go to the next page, click on Next [B]. To go back to the previous page, click on Prev [B].

Important Note:

Before you click on Prev [B] or Next [B], ensure that necessary data are saved into the system first before proceeding.
For screens where there is an "Add" command button for multiple records, make sure you click on Add [B] before you move to other sections or the data will be lost.
For screens where there is no "Add" command button, data will be saved when you click on Prev [B] or Next [B] or when you select another section number.

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Resetting the content of a form section

Click on Reset Page [B] to clear the data entries on the screen. This function is useful when you want to leave the section that contains incomplete entries. This is commonly found in sections where there is only single entry.

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Previewing currently prepared form

To view the formatted document you have prepared, click on Preview [B]. The document you have prepared will be displayed on the screen. You may also print from the browser after using the Preview function. However, this is not advisable as it may produce some alignment problems. Please use the viewing and printing forms function instead.

The above is an example of the printable format for the Caveator section.

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Saving a form

This function allows you to save both completed and incomplete forms.

1.	Save incomplete forms
2.	Save complete forms

Save incomplete forms

Incomplete form is the form that is not filled in all required section. Incomplete forms can be saved only.

1.	Click on Save As [B] or Save [B]. The Save command button is only available in the Amend function.
2.	The System will display a warning for any sections that have not been visited or have not been filled. Click on Back To Form [B] to return to the form if you wish to enter data for the sections that you have not done. If you wish to continue to save anyway, click on Continue [B]. If all the required sections have not been visited or not been filled or you have click on Continue [B] in step 2, the system will proceed to display the following screen.
3.	You will be asked to enter the filename [T] of the file to be saved. You will not see this screen if you are amending an existing form as the previous filename will be used.
4.	If the file already exists, a warning will be displayed. Click on Yes [B] to retain the this file name. Click on No [B] to bring you back to the previous screen.
5.	When a file is successfully saved, the above screen will be displayed. Click on Finish [B] to return to the main page, Print [B] to view the form, then you can print this form by yourself or Back to Form [B] to prepare another form of the same instrument nature.

Save complete forms

Complete form is the form that is filled in all required section. Only complete forms can be submitted for lodgment.

1.	Click on Save & Validate [B] or Save [B]. The Save command button is only available in the Amend function.
2.	You will be asked to enter the filename [T] of the file to be saved and validated. You will not see this screen if you are amending an existing form as the previous filename will be used.
3.	If the file already exists, a warning will be displayed. Click on Yes [B] to retain this file name and generate a new Instrument Number. Click on No [B] to bring you back to the previous screen.
4.	When a file is successfully saved, the above screen will be displayed. Click on Finish [B] to return to the main page, Print [B] to view the form, then you can print this form by yourself or Back to Form [B] to prepare another form of the same instrument nature.

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Preparing a set of forms.

This function allows you to prepare a set of forms to be submitted together. You will need to use the Searching for form templates function.

1.	Click on Create New [M] from the top menu if you are not already on the main menu.
2.	Use the Searching for form templates function to search for the form(s) you would like to prepare. The example above shows the result of searching by "Caveat". Choose one or more form(s) by selecting the check boxes.
3.	If you need to copy the relevant contents, select the check box next to All selected forms are to be treated as a SINGLE set.
4.	Click on Create New Form(s) [B] at lower right corner of the screen.
5.	The below screen will be displayed. Follow the steps in Setting order of form preparation.

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Setting order of form preparation

This function is invoked when the check box next to "All selected forms are to be treated as a SINGLE set" is selected. The purpose for this function is to set the order of the form that you want to fill.

Enter the number in the S/N column in the order that the forms would be created. For example, if you have a Transfer (T) form and a Mortgage (M) form to fill, you will need to put the Transfer (T) form before the Mortgage (M) form and not the other way around.

Click on Create New Form(s) [B] if you want to create a fresh form or click on Copy For First Form [B] if you want to copy the contents of a previously prepared form to the first form of your new form.

When you have completed a form, save the form as usual and the next form will be invoked for you to fill. Relevant contents from the previous form will be copied to the next form. For example, assuming you have three forms to fill, when you save the first form, the second form will be invoked for you to fill. Relevant contents from the first form will be copied to the second form. When you save the second form, the third form will be invoked. Relevant contents from the second form will be copied to the third form, if any.

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Copying data from a previously prepared form

This function allows you to copy data from a previously prepared form. There are two ways to copy a form:

1.	Copy from Same Instrument Nature
2.	Copy from Same/Different Instrument Nature

Copy from Same Instrument Nature

1.	Click on Copy [M] from the top menu.
2.	Select the check boxes next to the search criteria you want to use for searching.
3.	Enter the text boxes next to the search criteria selected. Alternatively, the check box will be automatically selected when data is entered into the text boxes. You may enter the File name partially (e.g. test) and the system will be able to search all the file names that contain the partial key word. Select the relevant form you want to copy from.
4.	Click on Ok [B] to proceed or Clear [B] to clear all the entries or Cancel [B] to return to the main screen.
5.	If Ok [B] is selected in the preceding steps, the above screen will be displayed. Select the form to copy from by clicking on the radio button.
6.	Click on View [B] to view the form, Copy [B] to proceed with the copy function and Cancel [B] to return to the previous screen.
7.	If the previously prepared form was prepared with an older version of STARS eLodgment, message or error(s) may be displayed accordingly.
8.	Click on Copy [B] to proceed to copy or View [B] to view form. When the form to copy from is a caveat and the form to be copied to is also a caveat, the below screen will be displayed when Copy [B] is selected. Select one of the options to copy from the existing caveat. To copy ALL sections [R] This option will copy ALL the sections from the existing caveat to the new caveat. To copy Caveator as Caveatee of the new form [R] This option will copy the Caveator of the existing form as the Caveatee of the new form. Other relevant sections such as the Description of Land, Plot/Unit and Child Lot Details, Registered Proprietor, Share in Land Affected, Prohibition Clause, Date of Caveat and Case File Reference will also be copied from the existing caveat to the new caveat. To copy Caveatee as Caveator of the new form [R] This option will copy the Caveatee of the existing form as the Caveator of the new form. Other relevant sections such as the Description of Land, Plot/Unit and Child Lot Details, Registered Proprietor, Share in Land Affected, Prohibition Clause, Date of Caveat and Case File Reference will also be copied from the existing caveat to the new caveat. Note: If the Caveat to copy from does not have any Caveatee, the option To copy Caveatee as Caveator of the new form [R] will be disabled.
9.	Click on Proceed to Copy to copy from the existing Caveat based on the selected option. Click on Cancel [B] to return to the previous screen.

Copy from Same/Different Instrument Nature

1.	Click on Create New [M] from the top menu if you are not already on the main menu.
2.	Use the Search by Description function to search for the form you would like to prepare. The example above shows the result of searching by "Caveat". Choose one form by selecting the check boxes.
3.	If you need to copy the relevant contents from an existing file of the same/different nature, select the check boxes next to the search criteria you want to use for searching.

4.	Enter the text boxes next to the search criteria selected. Alternatively, the check box will be automatically selected when data is entered into the text boxes. You may enter the File name partially (e.g. test) and the system will be able to search all the file names that contain the partial key word. Select the relevant form you need.
5.	Click on Ok [B] to proceed or Clear [B] to clear all the entries or Cancel [B] to return to the main screen.
6.	If Ok [B] is selected in the preceding steps, the above screen will be displayed. Select the form to copy from by clicking on the radio button.
7.	Click on View [B] to view the form, Copy [B] to proceed with the copy function and Cancel [B] to return to the previous screen.
8.	If the previously prepared form was prepared with an older version of STARS eLodgment, message or error(s) may be displayed accordingly.
9.	Click on Copy [B] to proceed to copy or View [B] to view form. Note: When the form to copy from is of the same Instrument Nature as the form to be copied to, all the sections from the existing form will be copied to the new form. When the form to copy from is of a different Instrument nature to be copied to, only relevant sections such as the Description of Land, Plot/Unit and Child Lot Details, Registered Proprietor (where applicable), will be copied to the new form.

Amending a previously prepared form

This function allows you to retrieve and amend a previously prepared form.

1.	Click on Amend [M] from the top menu.
2.	Click on the check boxes next to the search criteria you want to use for searching.
3.	Enter the text boxes next to the search criteria selected. The check box will be automatically selected when the search criteria is entered into the text boxes.
4.	Click on Ok [B] to proceed or Clear [B] to clear all the entries or Cancel [B] to return to the main screen.
5.	You may choose to enter the date or use the calendar.
6.	If Ok [B] is selected in step 4, the above screen will displayed. Select the form to amend by clicking on the radio button.
7.	Click on View [B] to view the form, Amend [B] to proceed with the amendments and Cancel [B] to return to the previous screen.
Note:	You may enter the File name partially (e.g. sample) and the system will be able to search all file names that contain the partial key word. Select the relevant form you need (e.g. sampleform).
8.	If the previously prepared form was prepared with an older version of STARS eLodgment, message or error(s) may be displayed accordingly.

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Deleting previously prepared forms

This function allows you to delete previously prepared forms that are no longer needed.

1.	Click on Delete [M] from the top menu.
2.	Click on the check boxes next to the search criteria you want to use for searching.
3.	Enter the text boxes next to the search criteria selected. The check box will be automatically selected when the search criteria is entered into the text boxes.
4.	Click on Ok [B] to proceed or Clear [B] to clear all the entries or Cancel [B] to return to the main screen.
5.	You may choose to enter the date or use the calendar.
6.	If Ok [B] is selected in step 4, the above screen will be displayed. Select the form to delete by selecting the check boxes. You may also select the directory to delete by selecting the check boxes next to the directory name. All the forms under that selected directory will be deleted.
7.	Click on View [B] to view the form, Delete [B] to proceed with the deletion and Cancel [B] to return to the previous screen. You may only view one form at a time.
8.	If Delete [B] is selected, you will be prompted to confirm your deletion. Click OK [B] to proceed with deletion and Cancel [B] to return to the screen.
Note:	You may enter the File name partially (e.g. sample) and the system will be able to search all file names that contain the partial key word. Select the relevant form you need (e.g. sampleform).

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Viewing and printing forms

To view and print the forms that you have prepared previously:

1.	Click on View [M] from the top menu.
2.	Click on the check boxes next to the search criteria you want to use for searching.
3.	Enter the text boxes next to the search criteria selected. The check box will be automatically selected when the search criteria is entered into the text boxes. You may enter the File name partially (e.g. sample) and the system will be able to search all file names that contain the partial key word. Select the relevant form you need (e.g. sampleform).
4.	Click on Ok [B] to proceed or Clear [B] to clear all the entries or Cancel [B] to return to the main screen.
5.	You may choose to enter the date or use the calendar.
6.	If Ok [B] is selected in step 4, the above screen will be displayed. Select the form to view by clicking on the radio button.
7.	Click on View [B] to proceed to view the form or print the form respectively. Click on Cancel [B] to return to the previous screen. You may only view one form at a time.
8.	If the form is prepared using an older version of STARS eLodgment, appropriate message will be displayed and viewing may not be allowed to proceed.

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View Signing/Signed instruments/forms (View Instruments/forms granted by other Law Firm(s)/Lodger Account(s))

To view instruments/forms that is for signing.

1.	Click on View [M] from the top menu.
2.	Click on the check boxes next to the label "View Instruments/Forms granted by other Law Firm(s) / Lodger Account(s)".
3.	If you want to narrow down the search result, you may enter Title Document and/or Lot Number to make the search more specific.
4.	Click on Ok [B] to proceed or Clear [B] to clear all the entries or Cancel [B] to return to the main screen.
5.	If Ok [B] is selected in step 4, the above screen will be displayed. Select the form to view by clicking on the radio button.
6.	Click on View [B] to proceed to view the form or print the form respectively. Click on Cancel [B] to return to the previous screen. You may only view one form at a time.
7.	If signing/signed instrument/form is selected and View [B] in step 6 is clicked, the following screen will be displayed.
8.	If the form is prepared using an older version of STARS eLodgment, appropriate message will be displayed and viewing may not be allowed to proceed.

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